Waipa District Council has a procurement framework, policy, strategy and process in place for managing the delivery of its objectives.
We aim to achieve sustainable value-for-money for the whole life of assets or services through smart buying decisions. This is done through collaborative relationships that encourage and foster fair competition and innovation, while also satisfying customers.
Purchase order and invoicing processes
Standard terms of purchase
- Purchase order number and contract (where relevant) number must be included on your invoice (invoices cannot be paid without a purchase order and contract order number (where relevant).
- A copy invoice can be sent to your Waipa District Council contact (as long as it is clearly stamped with the word ‘copy’).
- Your invoice should be preferably typewritten and also contain this information:
- The words ‘Tax Invoice’ in a prominent place (where GST is applicable)
- Show the full name and address of Waipa District Council
- Name, address and GST number (where applicable) of supplier
- Date of issue
- Show the total payable by Waipa District Council and GST amount (where applicable)
- Description of the goods or services provided
- Quantity or volume of the goods or services provided.
How to send your invoice
- Include only one invoice per attachment (multiple attachments within one email are allowed)
- Attachments to be in pdf format
- The subject line should contain your company name along with the words ‘Tax Invoice’ and your tax invoice number.
- 31 January and received by 5 February will be paid on 20 February
- 1 February and received by 5 February will be paid on 20 March.
Indicative work programme
- Waipa District Council cannot guarantee all these projects will proceed as they depend on consultation, funding, annual planning and/or Waipa District Council or NZTA approval.
- Some projects in this plan may not be competitively tendered where there is an existing panel of suppliers or contractual arrangement.
Page reviewed: 08 Oct 2018 1:11pm