Our goal is securing sustainable value-for-money for the whole life of assets or services through smart buying decisions. We achieve this through relationships that encourage and foster fair competition and innovation, while also satisfying our customers in the community.
Standard terms of purchase
Waipā District Council’s purchase order standard terms and conditions contain the default terms and conditions which apply to all purchase orders created by Waipā District Council, unless otherwise agreed within the purchase order or contract.
- Read the purchase order standard terms and conditions
- Supplier Code of Conduct - Frequently Asked Questions
- Supplier Code of Conduct
Some key things to note:
- Supply of products, services or works cannot start without a purchase order
- When you send your invoice it must show the purchase order number to enable payment to be made. If you have not received your purchase order number please contact the person that you have been working with from the Council to request one.
Waipā District Council has adopted a Code of Conduct which we ask all of our suppliers to accept as part of being a supplier to Council. The code is based on the same supplier code used by Government. The code is linked to our purchase order terms and conditions. We’ve introduced the code to demonstrate that we want to work with suppliers who operate in an ethical manner, follow good health and safety practices and are generally good corporate citizens.
Invoices should be raised and submitted punctually.
Invoices for the previous month should be received by the 5th of the following month to allow enough time for processing.
Taking these steps will help invoices move through our system without delay:
- Purchase order number and contract number (where relevant) must be included on your invoice (invoices cannot be paid without a purchase order and contract order number (where relevant).
- A copy invoice can be sent to your Waipā District Council contact (as long as it is clearly stamped with the word ‘copy’).
- Your invoice should preferably be typewritten and also contain this information:
- The words ‘Tax Invoice’ in a prominent place (where GST is applicable)
- Show the full name and address of Waipā District Council
- Name, address and GST number (where applicable) of supplier
- Date of issue
- Show the total payable by Waipā District Council and GST amount (where applicable)
- Description of the goods or services provided
- Quantity or volume of the goods or services provided.
How to send your invoice
Invoices can be sent to Waipā District Council Accounts Payable by eInvoice (preferred method), email or post.
|Our NZBN number is:|
Waipā District Council
Private Bag 2402
Te Awamutu 3840
If requested, please send a copy of your invoice to your Waipā District Council contact, but please ensure that in the first instance your invoice is sent to Accounts Payable as noted above.
For more information on eInvoicing visit https://www.einvoicing.govt.nz/
When emailing invoices:
- Email invoices to: email@example.com
- Include only one invoice per email.
- Invoices should be attached in PDF format (web links will not be processed)
- Ensure your invoice has a purchase order number and all relevant information is on the invoice and labelled correctly e.g. GST number, invoice number, etc.
- The subject line should contain your company name along with the words ‘Tax Invoice’ and your tax invoice number.
If you are unsure whether we have received your invoice, please email us at: firstname.lastname@example.org.