Organising an event

​If you are planning an event in the Waipā​ district, our Event and Marketing Advisor can provide assistance to ensure you can meet our regulatory requirements and guide you through the process.

Event organisers should lodge a completed Event Application Form with us as information gathered on the form will determine if your event or activity needs any approvals or permits.

 Event Application Form

Event promotion ​

Head along to Waipa's only district-wide events calendar,, and promote your event for free! The site offers promotion, venue ideas and tips and tricks for a  successful event.

All you need to do is sign up, list your event details, add a photo and it's good to go! So, What's on Waipa?

For more information on What's On Waipa email

Reserving a park

If you would like to discuss booking one of council’s parks or reserves for your event or activity, please email


Funding is available annually from our District Promotion Fund​ to financially support events.

This fund is suited to larger regional or national events in our district. Applications open in April and close on 25 May 2018, at 5pm, for events from July 1 up to 30 June.

Check the criteria carefully to see if your event would qualify.

Road closure for an event

Is your event taking up some or all of a road? Here’s what you need to know.

Whether it’s parking spaces, some or all of a road, or if you are altering the flow of traffic and or pedestrians from the usual, you’ll need to look into a traffic management plan with a traffic management company.

You’ll need to allow 90 days for the process of organising a road closure in our district.

The process includes:

  • ​Talking to Council about what you want to do
  • Contract a traffic management company to create your plans and submit them to Council
  • Council will then publicly notify the proposal, offer a timeline for objections that you will need to work through with the objector, create a report to Council committee, and advise the resolution to the roading team for their review and final say.

If you wish to apply for a road closure for an event, you should complete the event application form. For any questions you can contact the Event and Marketing Advisor by calling 0800 924 723 or by emailing 

Please note, you will be required to meet all costs associated with the application and closure, including advertising costs, traffic management plan preparation and implementation, and associated application fees.

To see public notices around event road closures, visit our Public Notices page. 

Page reviewed: 23 May 2018 4:00pm