Events on roads
Is you are planning an event using all or some of a road or will be taking away parking spaces, or altering the flow of traffic and or pedestrians from the norm, you'll need an event approval and professional traffic management plan.
Waipā District Council require at least 90 days before your event date, to complete the advertisement and road closure process required under the Local Government Act. If you've never been through the process before, here's how it goes:
- event organisers hire a traffic management company to advise them and the event organiser completes and submits the Event Application Form
- they create a traffic/pedestrian management plan with the organiser and submit it to council
- event organisers are responsible for telling residents/businesses in the area of their plans, this can be done by a letter drop, email or meeting - whatever works best to communicate with those affected
- for a temporary road closure a public notification is required, this is done by council putting a public notice in the papers on your behalf, and if anyone objects to the road closure, they have two weeks to do so
- all going well, and if no objections are received, a formal report goes to a council committee and the closure is approved. If objections are received, it's the event organisers responsibility, with support from council, to find a solution.
- The costs of traffic management and advertising are met by the event organiser
If you'd like to discuss your event and it's use of the road corridor you can contact councils events and marketing advisor at firstname.lastname@example.org or by phoning 0800 324 723.