Organising an event
For the most up to date information regarding Covid-19 and events, click here.
Covid-19 Level 4 update:
As at 11.59pm 17 August 2021, New Zealand will be entering a snap lockdown into level 4. Waipā will be in level 4 for three days, with Auckland/Coromandel at level 4 for 7 days. This means there are to be NO events.
Level 4 restrictions include:
• Stay home, stay safe.
• Reduce interactions with anyone outside of your bubble to a bare minimum.
• Stay in your household bubble – restricted to just your immediate household.
• Ensure physical distancing at all times from anyone not in your bubble.
For regular updates visit: covid19.govt.nz
For event guidelines under the restriction levels visit: www.majorevents.govt.nz/resource-bank/covid-19-information-for-event-organisers.
Organising an event
If you are planning an event in the Waipā district, our event and marketing advisor can provide assistance to ensure you can meet our regulatory requirements and guide you through the council process.
Event organisers should complete and submit an Event Application Form to council. This information helps us understand what's going on in our district, with over 130 events a year going on, it gets pretty busy! This form is the starting point for all events in our district and helps us determine which public park or reserve you're after and if your event or activity needs any approvals or permits.
If your event will attract more than 100 people or requires parking and road controls, consents etc. you will need to complete council's event application form:
The following types of activities: weddings/civil ceremonies, private events under 100 people, public events e.g. craft fairs require a parks application form:
For small events (under 40 people, with no equipment) this application form is not required; event details to be noted in the Parks calendar(s) by Customer Support on 0800 924 723.
Please note! some council processes take time, such as road corridor access and closures which require at least 90 working days to complete the public notifying process and alcohol licencing which requires at least 20 working days. Make sure you know your timeframes.
If you need help completing the form or checking time frames for things, get in touch with council's event and marketing advisor at email@example.com or by calling 0800 924 723. You can also help yourself by heading on over to whatsonwaipa.co.nz/organiser-toolkit where you'll see all the possible areas you event might cover that could involve council, from road use to parking, to consents, alcohol licencing and marketing! It's all there in one place.
Want free event promotion?
Head along to Waipā's only district-wide events calendar whatsonwaipa.co.nz and promote your event for free! The site offers promotion, venue ideas and tips and tricks for a successful event.
All you need to do is sign up, list your event details, add a photo and it's good to go!
Check the criteria carefully to see if your event qualifies.
Permits for Amusement Devices
Before operating an amusement device, they must obtain both the certificate of registration and the permit to operate.
- Certificate of registration - Processed by Worksafe NZ within 20 working days - Application forms are available on the build Waikato website - Fee $34.50
- Permit to operate - Applications must be made at least 3 days prior to when the applicant intends to use the amusement device
Amusement devices include any land borne inflatable devices, fairground rides and any other mechanically-powered unit that is used for rider entertainment