Organising an event
COVID-19 - gatherings at Level 2
New Zealand’s priority is slowing the spread of COVID-19 and as we know events, both public and private, can pose a high risk for transmission of infectious diseases. New Zealand is currently at Alert Level 2. Alert Level 2 means changes to how gatherings, events and workplaces operate. A gathering brings people together at a specific location where they will be in close proximity for an extended period of time. These could be public, corporate or private events. Helping people avoid close contact with others, like you would with the seasonal flu, is an effective way to prevent the spread of COVID-19. These measures will help protect you, your family/whānau and all of New Zealand. For more details visit health.govt.nz.
Private events and gatherings at Alert Level 2
- Private events and gatherings must:
- Have no more than 10 people
- Ensure there are appropriate handwashing facilities, tissues and lined containers to dispose of used tissues
- Encourage guests to practise physical distancing.
There is no time limit restriction for private events or gatherings but keeping them short (under two hours) is encouraged.
A record of attendance in a private home is not required but it is a good idea to try to note down who came to your gathering in case it’s needed in future.
You can’t participate in any gatherings if you have COVID-19 symptoms or if you need to be in isolation for any reason.
For advice on private events such as weddings, family events and the like visit health.govt.nz.
If you are planning an event in the Waipā district, our event and marketing advisor can provide assistance to ensure you can meet our regulatory requirements and guide you through the council process.
Event organisers should complete and submit an Event Application Form to council. This information helps us understand what's going on in our district, with over 130 events a year going on, it gets pretty busy! This form is the starting point for all events in our district and helps us determine which public park or reserve you're after and if your event or activity needs any approvals or permits.
If your event will attract more than 100 people or requires parking and road controls, consents etc. you will need to complete council's event application form:
The following types of activities: weddings/civil ceremonies, private events under 100 people, public events e.g. craft fairs require a parks application form:
For small events (under 40 people, with no equipment) this application form is not required; event details to be noted in the Parks calendar(s) by Customer Support on 0800 924 723.
Please note! some council processes take time, such as road corridor access and closures which require at least 90 working days to complete the public notifying process and alcohol licencing which requires at least 20 working days. Make sure you know your timeframes.
If you need help completing the form or checking timeframes for things, get in touch with council's event and marketing advisor at email@example.com or by calling 0800 924 723. You can also help yourself by heading on over to whatsonwaipa.co.nz/organiser-toolkit where you'll see all the possible areas you event might cover that could involve council, from road use to parking, to consents, alcohol licencing and marketing! It's all there in one place.
Want free event promotion?
Head along to Waipā's only district-wide events calendar whatsonwaipa.co.nz and promote your event for free! The site offers promotion, venue ideas and tips and tricks for a successful event.
All you need to do is sign up, list your event details, add a photo and it's good to go!
Both funding rounds are open 15 April to 24 May and cover events that run from 1 July 2019 to 30 June 2020. If your event date falls outside of this timeframe, get in touch with council's event and marketing advisor at firstname.lastname@example.org or by calling 0800 924 723.
Check the criteria carefully to see if your event qualifies.
Permits for Amusement Devices
Before operating an amusement device, they must obtain both the certificate of registration and the permit to operate.
- Certificate of registration - Processed by Worksafe NZ within 20 working days - Application forms are available on the build Waikato website - Fee $34.50
- Permit to operate - Applications must be made at least 3 days prior to when the applicant intends to use the amusement device
Amusement devices include any land borne inflatable devices, fairground rides and any other mechanically-powered unit that is used for rider entertainment